About This Job:
 Company Name:
 Saab Inc.
 

 Location: 
Malmö, Sweden
 

 Travel: 
About 10-15 days per year, mainly within Sweden 
 

Category: 
Executive Aid
 

 Description: 
About Company: 
We believe that progress and opportunities are best created together. Welcome to a place where collaboration makes a difference. As an executive assistant with us, you will be part of a strong internal network of assistants, where you share experiences and support each other - there is always someone to turn to! Furthermore, you will have the opportunity to work closely with decision makers and become a key part of the team within a dynamic and innovative company, where there are great opportunities to grow and develop within the organization. 
 

Your Role:
 Do you have organisation, dedication, and a sincere desire to assist others? Then you would be ideal for this role! In your role as Executive Assistant, you will provide administrative and general day-to-day support to the Head of Operational Excellence and other managers within the Area Management Team. You will act as the unifying force of the department.
 As Executive Assistant, you will play a key role in keeping an overview of the administrative needs and ensuring that deadlines are met. You will be responsible for communicating key deadlines to managers, and for identifying and implementing effective administrative procedures. 
 

Other Main Duties and Responsibilities: 
Coordinating and organizing meetings and various activities. 
Assist in the preparation and distribution of information, notices, communications.
 Coordinating various meetings, including travel arrangements, agenda planning and meeting participants. 
Handling invoices, timesheets, travel expenses, some consultant administration and support in administrative tools. 
Assisting in the preparation and compilation of materials for various meetings. 
Searching, collecting data, compiling reports and following up on plans, activities in the field. 
Work environment management. 
On-boarding of new employees. 
Coordinating internal training courses. 
Administering SharePoint. 
Improve our routines, participate in developing the area and be a natural part of the management team.
 

 Your profile:
 To thrive in this role, we believe you are a service-oriented person with a positive attitude who takes initiative to get things done.
 You are good at organizing and structuring which allows you to see the big picture. 
Furthermore, you have a relationship-building personality and enjoy being the spider in the web while having an excellent ability to work independently.
 To be successful in the role, we believe you will have solid experience in similar roles. 
This experience means that you are very confident in yourself and your administrative skills and that you have good knowledge of the MS Office package. 
You are an effective communicator in both Swedish and English, in speech and writing. 
 

About Saab:
 Leading defence and security firm Saab is dedicated to assisting countries in safeguarding their citizens and enhancing public and community safety. Saab creates innovations and approaches for a healthier and more sustainable society with 23,000 skilled workers. Advanced systems in the fields of aviation, weaponry, command and control, sensors, and underwater systems are developed, produced, and maintained by Saab. Saab, which has its headquarters in Sweden, operates all over the world and contributes to the defence capabilities of numerous countries. 
Go here to learn more about us. You may read about the perks of working at Saab in Sweden here if you're curious in what they are! Please be aware that the post may be fulfilled before the deadline for applications has passed because we use continuous selection. 
You must apply for the job and be accepted in compliance with the security rules that were in effect at the time. Certain nationalities may be necessary for jobs where Saab has security classification requirements, if any. 
 

What you will be a part of?
 We are grateful to everyone who has enabled our advances. courageous trailblazers and astute intellectuals. Heroes of the day and innovative problem solvers. Those who investigate new areas and those who impart extensive information. as well as everyone else. This is your opportunity to make a difference and offer your own contribution. From writing coding and creating amazing security and defence solutions to sharing coffee with a co-worker. Each and every donation matters. 
We give you the confidence to take on obstacles and develop clever inventions. You have space to develop in our tech-savvy, amiable society. Together, we are committed to make communities and individuals safe.